How to Print Outlook PST files to PDF without installing Outlook?

How to Print Outlook PST files to PDF without installing Outlook

Last Updated on December 16, 2023 by Team Experts

Are you trying to figure out how to turn an Outlook file into a PDF? If so, there’s no need for you to bother anymore. The easiest way for you to convert many emails from PST to PDF in a single step without experiencing any errors or data loss issues is covered in this post.

Users in the technological age must constantly save their data on a safe and secure platform. Users must transfer their Outlook emails to a password-protected file, such as a PDF file format, for these reasons. Thus, we’ll walk you through the process of converting an Outlook file to a PDF file, along with any attachments in this article.

How to Save an Outlook Data File Manually in PDF Format?

You must have Microsoft Outlook installed on your Windows computer in order to use the free manual techniques, as Outlook is required in order to export Outlook PST files in the PDF file format. You need to have great technical expertise to carry out this conversion procedure, and you should backup all of your PST files in case something goes wrong. Otherwise, you risk losing all of your PST-formatted data.

You must be patient to complete this conversion procedure, since it takes a while to process all PST file formats. The manual procedure has a high risk of data loss; therefore, you should backup all of the PST files before beginning. Proceed to the manual PST to PDF conversion procedure after that.

Take these actions:

  • Launch and use the Outlook email application on your Windows computer.
  • Next, double-click the emails that require conversion to a PDF file type.
  • Presently, reveal the chosen emails and examine them.
  • When the File option appears at the top of the screen, select it.
  • Next, select Microsoft Print to PDF by clicking on the Print option and then using the drop-down arrow.
  • Select the print option once more.
  • Using the Save As Type tab, select the PDF format.
  • Lastly, click Save to initiate the migration process.
  • You can now check the PDF version of your file.

The Manual Method’s disadvantages

  • The process is difficult to grasp in its entirety since the technical procedures are too long and complex.
  • An in-depth technical understanding of Microsoft Outlook is required in order to proceed with the migration process.
  • The likelihood of data loss makes using this process much more difficult.
  • Password-protected files, ANSI, and UNICODE have no bearing on this.

The suggested Solution is the DataVare PST to PDF Converter.

If you find it difficult to follow the manual solution procedure, If so, you can use the DataVare Outlook to PDF Converter Tool, which is an all-in-one tool with straightforward usage and a wide range of converting options. The program works with every version of Windows OS, including the most recent launch edition, Windows 11. ANSI, UNICODE, and password-protected PST files can all be exported using this application’s conversion procedure for all text and non-text file content.

Working Steps of the Software to Convert Outlook Emails to PDFs, Including Attachments

Steps to Export PST files to PDF Format:

First, on your Windows computer, download and install the Outlook Converter program, then launch it. Next, without using Outlook, follow these steps to convert all of your Outlook emails to PDF format:

Step 1: Click the “Add Files” button to select any available alternatives for adding PST files to the program to proceed with the conversion process after installing the software.

Step 2: The program will provide a preview of every PST file that has been uploaded after loading PST files. The files can be chosen or deselected based on your needs.

Step 3: Select “Save Output PDF Format” by clicking the Export button.

Step 4: Next, choose the sub-options under the PDF saving option. Then, click the Browse option to browse the target path and save the generated files.

Step 5: To begin the process of converting Outlook PST files to PDF format, click the Convert button.

Free Assessment

You must download the converter tool’s free demo version to give it a try before you purchase it. You can save a few emails from Outlook to PDF, including attachments, for free when you use the Free Demo version. After that, you can get its license key to save a large number of Outlook emails into PDF files.

Read more: Effective Methods to Convert Outlook OST to PST File Format


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Anil is an enthusiastic, self-motivated, reliable person who is a Technology evangelist. He's always been fascinated at work especially at innovation that causes benefit to the students, working professionals or the companies. Being unique and thinking Innovative is what he loves the most, supporting his thoughts he will be ahead for any change valuing social responsibility with a reprising innovation. His interest in various fields and the urge to explore, led him to find places to put himself to work and design things than just learning. Follow him on LinkedIn

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