How to Export Gmail Emails to PST Files?

Export Gmail to PST

Last Updated on March 10, 2022 by Team Experts

Summary:- If you are searching for the solution to export Gmail emails to PST, then you are in the right place. In this blog, we have provided all the information regarding Gmail and PST and why users want to download Gmail emails to PST. You will get two manual methods to export Gmail emails to PST, and the automated software is also provided in brief. 

Gmail is used worldwide as an email client. It is one of the most secure email client platforms and easily saves emails. Nowadays, everyone has an account on Gmail, either for professional or personal purposes. It provides Docs, Sheets, Slides, and Google Calendar to save the information. Even users can also send and receive messages, contacts, calendars, etc., by using Gmail. It is a free, full-featured, and secure email application that fulfils the needs of various users.

Outlook is the most popular email client globally and is managed by Microsoft. Moreover, if you are a user of Outlook, then you probably know that Outlook users .pst file to store their data. An Outlook Data File(PST) can store emails, calendars, contacts, tasks, journals, etc. Thus, these benefits of Outlook over Gmail insist that users have to export Gmail emails into Outlook PST.

Reasons to Export Gmail to PST

These are some main reasons why the user want to export Gmail Emails to PST:-

  1. When any user completely deletes their Gmail Account. They keep a copy of Gmail information in PST form before removing their account.
  2. PST files are easily portable, allowing users to move the data from one system to another.
  3. The main reason to export Gmail to Outlook is to protect the Gmail emails from loss and corruption.
  4. The necessity to export Gmail information from a Gmail account to an Outlook arises.

Manual Methods to Export Gmail Emails to PST

  1. Configure of Gmail Account in Outlook
  2.  Gmail emails backup into PST by using Google Takeout 

Configure of Gmail Account in Outlook

  1. Install Microsoft Outlook on your desktop.
  2.  Click on the File Tab and then Add account and enter the login information of the Gmail Account. Now, click on Connect.
  3. Now the Gmail account is configured in Microsoft Outlook. Now you can export Gmail to Outlook using the built-in feature.
  4. On the File tab in Microsoft Outlook, choose the Open Export icon.
  5.  Now, Choose the Import/Export option.
  6. Select the Export to file option and click the Next button.
  7. Select Outlook Data File and tap on the Next button.
  8. Click on the Gmail account you want to export and press the Next button for further proceedings.
  9. Now, select the desired path to save the resultant data.

 Gmail Emails Backup into PST by Using Google Takeout

One of the main features of Google is that it allows users to export emails in MBOX format. The MBOX format saves the entire mailbox folder into a single database folder. This method is lengthy here first, we will export data from the Gmail account, then convert the Mbox files to PST file format. Follow the steps provided below:-

  1. The first step is to sign in to the Gmail account for Google takeout and enter the valid credentials.
  2. Deselect all the options and select the mail option.
  3. Press on the Next button and choose the file type ZIP or .tgz.
  4. Then in the delivery method, choose to select download via email.
  5. Tab on the create archive option.
  6. Now, Google will send you a link in the Inbox.
  7. Open the email and click on the download option.
  8. After all these steps, you can download all emails.
  9. Now, you have to convert your MBOX files into PST file format. For this purpose, you can use the MBOX converter tool. MBOX file converter is 100% reliable and provides an accurate result.

Drawbacks of Manual Method

The manual method has some limitations, making it less significant to use. Some of the significant drawbacks of the manual procedure are:-

  • There is always the chance of error and data loss.
  • This method is not easy for non-technical users as it requires technical assistance to perform the steps.
  • While performing the Google Takeout steps, you need patience as it may take a few hours or even days to get your data from Google.

Automated Solution to Export Gmail Emails to PST on Local PC, Hard Drive

Due to limitations of the manual method, the user faces many hindrances to exporting Gmail emails to PST but don’t worry; you can also use an alternate solution Gmail Email Backup Tool. This tool is the top-notch utility to Gmail emails backup into PST. Gmail Email Backup Tool migrates Gmail mailboxes into various email clients such as Yahoo, Thunderbird, Opera Mail, Office 365, Live Exchange, IMAP, etc. The free demo version of the software is available to evaluate the tool’s performance and export 50 messages per folder for free.


We have explained two techniques on how to export Gmail emails to PST manually. These manual methods are straightforward, but it has some limitations that make them less reliable and intuitive to use. That’s why I recommend you to use the automated software Gmail email backup tool for accurate results.


Subscribe Now!

Get the latest Tech info straight to your inbox.

We don’t spam! Read our privacy policy for more info.

Spread the love

Anil is an enthusiastic, self-motivated, reliable person who is a Technology evangelist. He's always been fascinated at work especially at innovation that causes benefit to the students, working professionals or the companies. Being unique and thinking Innovative is what he loves the most, supporting his thoughts he will be ahead for any change valuing social responsibility with a reprising innovation. His interest in various fields and the urge to explore, led him to find places to put himself to work and design things than just learning. Follow him on LinkedIn

Leave a Reply

Your email address will not be published. Required fields are marked *