The most common query asked by many Zoho users is “How do I export Zoho Mail to PDF?” In this blog, we will cover the reliable and most efficient ways to save Zoho mail emails as PDFs efficiently.
Zoho Mail is one of the most popular email service providers among small business owners because of its various advanced features. Its simple and ad-free interface makes it easy to use. Sending and receiving emails is a part of our day-to-day life. A lot of crucial data is shared over email. However, these data are easily prone to corruption or malware attacks. To protect these data many users look for ways to backup Zoho emails as PDF. A PDF file format is a widely used file format to backup important data as it is easy to use and provides better data security.
Why Save Zoho Mail Emails as PDFs?
The need to convert Zoho Mail to PDF differs from user to user. Here we have mentioned some of the common reasons to perform the migration process.
- It helps to keep your data safer and more secure. Users can encrypt data saved in PDF format to protect it from unauthorized access.
- A PDF file is easier to access from any web browser or any device.
- No third-party application is needed to access data saved in PDF format.
- It is easy to share with anyone.
After going through the reasons, let’s look at the solution to export emails from Zoho Mail to PDF.
How do I Save Multiple Zoho Emails as PDFs?
There are many ways available on the internet to save Zoho mail emails as PDFs. However, users don’t always get the reliable solution. In this section, we will discuss the two different approaches for performing the process effectively.
- DIY Method
- Professional Solution.
DIY Method to Export Zoho to PDF File Format
One can easily save Zoho mail to emails to PDF format using the manual approach. Follow the below-shared steps precisely.
- Sign in to your Zoho account using the credentials.
- Open the desired email that you want to save in PDF file format.
- Go to the drop-down icon on the top right corner and choose the Print option.
- The print preview dialogue box appears, tap on the Print option.
- In the destination field, select Microsoft Print to PDF and then tap on the Print button.
- Select the desired name and location to save the resultant file and then click on Save.
This method is beneficial to save only a limited number of Zoho mail to PDF. It is not an ideal solution if you want to save Zoho mail emails as PDFs in bulk. There are other drawbacks that come along with this approach.
Drawbacks of the DIY Method
Some of the common drawbacks faced by users while performing the manual approach are shared below.
- This method is not recommended to convert Zoho Mail to PDF in bulk.
- Using this approach, users can save only one Zoho email to PDF at a time.
- Data loss can take place.
- Saving multiple Zoho emails using this procedure can be a time-consuming process.
Many experts recommend using the Professional Zoho Mail Backup Tool to eliminate these drawbacks.
Professional Solution to Save Zoho Mail Emails as PDFs
The professional Zoho Migration Tool is one of the best solutions to export emails from Zoho mail to PDF. This tool helps to perform bulk migration of Zoho emails with zero data alteration. It offers an interactive interface which makes it easy to use for both technical and novice users. Using this method users can easily convert/migrate Zoho emails to 15+ file formats and email clients without compromising data hierarchy.
Steps to Backup Zoho Emails as PDF
- Download the Zoho Migration Tool and Run it as Administrator.
- Enter the Zoho Credentials and tap on Sign in.
- Choose the desired Mailbox data from Preview and click Next.
- Select PDF as the destination file format from the Save As menu.
- At last, click the Convert button to export Zoho Mail to PDF.
Salient Features of the Zoho Migration Tool
- It helps to export Zoho Mail to PST, PDF, MSG, MBOX, etc.
- Users can also migrate Zoho mail data to Gmail, Office 365, AOL, etc.
- Data originality is maintained during the whole conversion process.
- Prevents any data alteration.
- This method also enables the conversion of selective emails of the desired date as per the user’s requirements.
In the above article, we have shared the most effective solutions to save Zoho mail emails as PDFs. We have also discussed some of the common benefits of the PDF file format that make it the most widely used file format. The manual approach comes with certain drawbacks that do not make it a reliable solution. Therefore, many tech experts suggest going with the professional tool to migrate Zoho mail to PDF. It enables to perform bulk migration without any data alteration.