Best Way to Backup Gmail Emails on Mac- Ultimate Guide

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Nowadays emails play a very important role in every individual’s life and keeping them safe also becomes parallelly important. Well, in today’s era the most reliable and safe email client is Gmail email. It is a choice of trillions of people and is used widely to exchange important information. However, in this span of unethical, every user is conscious of saving their important data in their local drive. Following this, Google Mail users are also looking for different techniques to backup Gmail emails. 

This article will be an elaborative guide on helpful manual techniques to archive Gmail emails to hard drive. Though to accelerate this process, you can also go with the automated Gmail Backup Tool for Mac. It is a perfect solution that will facilitate you with the quick backup of Gmail mailbox items. Principally, let’s have a quick look at some major causes which lead to Gmail backup.

Why users are required to backup Gmail emails?

Among the multiple reasons to backup Gmail to hard drive below are some common and prime reasons.

  • To prevent data from cyberattacks, it is important to save them in a safer place.
  • Losing clients’ important data can lead to case laws.
  • To not lose any important information it is important to save them locally.
  • Even a delay in accessing the right information at right time can lead to huge monetary loss to the company.

After completing the reasons, let’s move further and check out some quick ways to perform the above process.

How to Download Gmail Emails to Mac Computer?

There are two ways to archive Gmail emails to hard drive, i.e. a manual and a professional way. To start with firstly we will discuss the manual solution and thereafter we will move on to a professional or automated solution. Observe both solutions carefully to select the best one for you.

Manual Method to Backup Gmail Emails 

Follow the given steps to manually accomplish the given process.

  1. Sign In to your Google account and click on the profile icon at the top right corner.
  2. Choose the Google account and hit the Data & Privacy option.
  3. Take your cursor down and click on the Download your data option.
  4. It will show you Google takeout or else you can directly go to
  5. Click the Mail option and hit the Next button.
  6. Tap on the Frequency and Delivery Method option, using which you will be facilitated with the link to download your data.
  7. Select the file size and file type of the data.
  8. Click the Create Export option to proceed further.
  9. The process of data creation will start from here. You will get the link to download the archive file here.
  10. Finally, you can save the MBOX file which contains all the emails.

To not regret later on the method chosen now, analyze the above solution along with the below downsides to 

Loopholes of the Manual Solution

  • Users cannot backup Gmail emails locally in bulk.
  • You will not get the option to exclude attachments while saving the Gmail emails on a local drive.
  • No assuirty of maintenance of original folder hierarchy during the process.
  • It is a time-consuming and long process to perform practically.

Let us now move ahead with the professional solution to eliminate all these drawbacks with ease.

Automated Method to Backup Gmail Emails Locally on Mac

MacSonik Gmail Backup Tool is a one-stop and perfect solution to backup Gmail emails on Mac PC. It facilitates the users to save Gmail emails in multiple file formats and email clients. Mac Gmail backup tool also provides an option to save Gmail emails in bulk in addition to saving the attachments separately. Users can also eliminate duplicate mail items and attachments from the backup process. To get more about the solution, go through the following steps.

Steps to Save Multiple Gmail Emails on Mac Hard Drive

  1. Download the Run the Gmail Backup Software.
  2. Enter the Gmail credentials and tap on the Sign In button (Use a third-party app password).
  3. Check the folders that you require to save to the computer.
  4. Choose the saving format from the save as/backup as menu.
  5. Select remove duplicate mail filter to remove identical emails from the backup.
  6. Click on the convert button to backup Gmail to hard drive.

If you want to convert Gmail email to PDF format then you can choose the PDF option from the drop-down menu. It will convert Gmail mailbox emails into PDF format with or without attachments.


In this article, we have simplified the solution to backup Gmail emails on Mac computers. The solutions are easy and quick to implement by any user. However, the manual method carries certain downsides. In order to eradicate the drawbacks, we have included a professional solution. A professional solution results in easy, quick, and risk-free backup of Gmail emails.

Read more: Simple Method To Export office 365 to PST

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